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Executive Virtual Assistant

See how hiring a hiring a virtual assistant can take your small business to the next level.

Virtual Executive Assistants

With your executive virtual assistant (EVA), you’ll have the time to focus on what matters most and drive your business forward.

Monthly Support Packages

Executive Virtual Assistant | Virtual Executive Assistant

Executive Virtual Assistants

Put yourself on a road to executive success with some extra help

When you hire executive assistants, you become a better executive and entrepreneur with some expert help to make your business run better. Your executive virtual assistant will keep you and your business on track with tasks such as:

  • Calendar / Email Management
  • Lead Generation
  • Booking Appointments
  • Social Media Management
  • Much more!

 

Book a free discovery call to see how your business can benefit from a virtual assistant at a price that might surprise you!

Executive Virtual Assistant - Your Next Team Member

See Why Clients Love Global Hola

What Are Executive Virtual Assistants?

Amazing support to make you a better leader and executive

Also known as virtual personal assistants, remote executive assistants, and virtual executive assistants,  Executive Virtual Assistants (EVAs) are administrative professionals who provide support services remotely. They cater to the specific needs of executives, such as scheduling, organizing, managing projects, and communications. With the advantage of working remotely, EVAs help executives efficiently manage their time and productivity, regardless of their location.

Executive Virtual Assistant | Virtual Executive Assistant | Global Hola

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What Are The Benefits to Hiring a Virtual Executive Assistant?

The time and cost savings for a business achieved by hiring an Executive Virtual Assistant (EVA) are significant, particularly when one considers the opportunity cost associated with an executive’s time. Opportunity cost, in this context, refers to the potential benefits an executive could have achieved by using their time in a different way. If an executive spends several hours per day on administrative tasks, those are hours that they could have spent reaching out to new clients, developing business strategies, or exploring new market opportunities.

For instance, if an executive spends two hours daily managing emails and organizing their schedule, that’s ten hours a week that could have been invested in growth activities. Over a year, that totals more than 500 hours or roughly 62 business days! By delegating these tasks to an EVA, executives can reclaim this time and direct it toward activities that have a direct impact on the bottom line.

Once you shift your focus from mundane tasks to high-value activities, you can significantly enhance business growth. As the executive dedicates more time to strategic initiatives like cultivating relationships with potential clients or studying emerging industry trends, the company gains a competitive edge. The cost savings are therefore twofold: the financial savings from hiring an EVA compared to a full-time, in-office assistant, and the potentially substantial gains from an executive’s redirected focus to activities that foster business growth and profitability. Hiring an Executive Virtual Assistant isn’t just a cost-saving strategy; it’s an investment in your company’s future.

An Executive Virtual Assistant (EVA) is the epitome of flexibility and adaptability, offering a level of service tailored to match your dynamic professional life.

  1. Support across time zones: Are you based in New York and have an important meeting in Tokyo? Your EVA can adjust to any time zone, ensuring your affairs are seamlessly managed and organized according to your global commitments.

  2. After-hours assistance: Traditional 9-to-5 confines don’t restrict an EVA. If you’re burning the midnight oil polishing a presentation, your EVA will be there to assist with those last-minute changes and revisions or even provide essential research support.

  3. Weekend availability: Although a healthy work-life balance is crucial, there may be instances when weekend work is unavoidable. In such situations, your EVA will be there, ready to manage any urgent tasks that arise.

  4. Adaptable support: During busier periods like an important project or corporate event, your EVA can increase their support, shouldering more tasks to lighten your load. Conversely, during quieter periods, they can step back, focusing on routine tasks or working on long-term organizational projects.

  5. Task prioritization: If your priorities shift – a sudden meeting appears on your agenda, for instance – your EVA can quickly adapt, rescheduling other appointments and ensuring your day runs smoothly.

The benefits of such flexibility are substantial. This adaptable support means you can work when you are most productive or when your work demands it, without being constrained by traditional office hours or routines. You can better manage your work-life balance, knowing you have reliable support that can adjust to your changing needs.

In essence, an EVA is more than just a personal assistant; they’re your right hand, offering a flexible service that aligns perfectly with your unique work style and requirements. The value they add to your professional life goes far beyond handling administrative tasks – they ensure you can focus on what you do best while they take care of the rest. As a busy executive, you’ll find that this flexibility is not just a convenience, it’s a game-changer.

Executive Virtual Assistants (EVAs) bring a wealth of skills and expertise to the table, making them an invaluable asset to any executive. Unlike a traditional assistant, EVAs often have diverse backgrounds with experience in multiple sectors and roles. This breadth of experience allows them to handle a wide array of tasks and challenges efficiently and professionally.

For example, many EVAs are well-versed in digital marketing, which could include skills such as social media management, content creation, and SEO. So, if you’re looking to increase your personal brand visibility or your company’s online presence, your EVA can play a vital role. They can create compelling content for your LinkedIn profile, manage your Twitter feed, or even help optimize your company’s website for search engines.

Similarly, suppose you are dealing with a complex project with multiple moving parts. In that case, an EVA with project management skills can become a crucial part of your team. They can assist in project planning, coordination, and execution, ensuring that the project stays on track and within budget. Working on a new business proposal or preparing for a significant meeting? Your EVA can contribute their expertise in research, data analysis, and helping you write your reports.

Moreover, EVAs are proficient in the latest technology and software tools. They can recommend and use the best tools for your needs, be it for project management, communication, or productivity. For instance, if you’re struggling with an overflowing inbox, your EVA can introduce and manage an email organization tool that will keep your communications streamlined and easy to handle. In essence, an EVA is not just an assistant but a partner in your success. They bring a set of versatile skills that can be tailored to meet your unique needs, freeing you to focus on strategic, high-value activities.

Think about the pile of emails that greets you each morning, or the time spent arranging meetings, and managing your calendar. These tasks, while necessary, can become stressors that detract from your focus on critical strategic work. Your EVA can handle these tasks with efficiency, allowing you to start your day with a clear mind and a focus on high-priority tasks.

Perhaps you’re preparing for a big presentation or an important meeting. The stress of coordinating all the moving parts, from creating the perfect PowerPoint presentation to organizing meeting logistics, can be overwhelming. In such cases, your EVA steps in, handling all these tasks while you concentrate on the content and strategy, resulting in less stress and better outcomes.

Executive Virtual Assistants help you to create a healthy work-life balance. Knowing that someone reliable is handling your administrative tasks means you can switch off from work at the end of the day, reducing the risk of burnout. You can enjoy your personal time, safe in the knowledge that everything is under control at work. In essence, the services of an EVA don’t just lighten your workload; they alleviate stress, leading to improved mental well-being, greater productivity, and ultimately, more success in your role. Therefore, hiring an EVA isn’t just an investment in your business; it’s an investment in your health and overall success.

What Do Executive Virtual Assistants Do?

Say goodbye to scheduling woes. Your EVA will meticulously manage your calendar, ensuring that all your appointments, meetings, and commitments are neatly organized and timely. You’ll never have to worry about double bookings or missed appointments, freeing your mind to focus on the tasks that truly require your attention.

Sifting through a crowded inbox can be overwhelming and time-consuming. Your EVA will efficiently sort and respond to your emails, set up smart filters, and keep your inbox organized. This allows you to focus on the most important communications, ensuring that nothing falls through the cracks.

Coordinating meetings can be a logistical challenge. Your EVA can handle all aspects, from sending out invitations and preparing agendas to arranging necessary technology or resources. This leaves you with more time to prepare your key points and strategy, making your meetings more productive.

Business travel can be a time-consuming task with so many elements to coordinate. Your EVA can manage everything from booking flights and hotels to arranging transportation and creating detailed itineraries. They’ll ensure your travel is as smooth and stress-free as possible, allowing you to focus on the purpose of your trip.

Keeping a project on track requires significant organization and oversight. Your EVA can assist with planning, organizing, and managing your projects to ensure they are completed on time and within budget. This gives you the freedom to focus on the strategic aspects of the project rather than getting bogged down in logistics.

Whether it’s a presentation, a report, or a business proposal, your EVA can prepare, format, and edit all your business materials. With their eye for detail, you can be confident that your documents will always be up to standard, freeing you from the stress of last-minute prep work.

Frequently Asked Questions

Our dedicated and expert virtual assistant packages are as follows:

  • 20 Hours/Week: $840 <- Perfect for solo entrepreneurs and growing businesses.
  • 40 Hours/Week: $1,680 <- Great for teams and businesses with various processes.

The most common place where our virtual assistants come from is the Philippines. However, we also source great talent from markets in India, Mexico, and other markets if you need specific talents!

This a fair question for you to ask any executive virtual assistant agency. Of course, you could go try to find a great virtual assistant for your business, however, you’re going to be wasting a lot of time on:

  • Interviewing a lot of candidates.
  • Understanding the local Philippines job market.
  • Keeping your talent motivated and engaged.
  • Tracking performance and outputs.
  • Finding replacement talents if your virtual assistant needs to leave the position.
  • Figuring our the employer/employee relationship for your taxes.

That’s why we recommend partnering with us. Our value add comes in the following pieces:

  • We find and vet amazing professionals for you.
  • We manage your virtual assistant’s performance metrics to make sure they’re on task and aligned with your business goals.
  • We find you backup virtual assistants in case of absences.
  • We hold the risk and manage benefits and payment for our virtual assistants, making it easy for your business to not worry about these things.
  • We provide you with a simple flat fee with no fancy mark-ups, keeping your budget expectations easy to forecast. Only pay for the support hours provided to you.

Global Hola does all of that for you while helping you navigate how to effectively utilize your executive virtual assistant. If you’d like more information, book a free consultation where we’ll go over what Global Hola can do for you.

This depends on your business tools. Our virtual assistants will use any project management or tasks tracking tool that your business uses, and you can assign tasks there.

If you don’t have a project management or task assigning tool, you can use assign tasks via:

  • Asana
  • Email
  • Slack
  • Your preferred communication channel

 

Learn more by reading our resource how to delegate tasks to my executive virtual assistant.

This depends on what level of service (part-time or full-time) you use.

Typical businesses  can save anywhere 5 to 15 hours per week. You’ll save even more time than your assistant clocks in because our executive virtual assistants can typically handle tasks faster!

If your virtual assistant will need to be specialized, we recommend that you visit the Expert Global Talent service where we can find the perfect specialized talent for your business at an attractive hourly rate.

Fantastic question!

We’re not the cheapest, but we’re the best at finding expert virtual assistants with amazing soft and hard skills in various business niches.

Comparing Virtual Assistant Companies Pricing: How Much for a Full-time VA | Price Comparisons Table

If you’re looking for more information on how to hire a virtual assistant, we recommend you view our resource here on how to hire your executive virtual assistant.

Virtual executive assistant services like Global Hola place virtual assistants with small businesses, but the focus of their support determines if they are called executive virtual assistants or general virtual assistants.

Executive Virtual Assistants help executives in their daily tasks while General Virtual Assistants can help out an entire company with a variety of tasks. If you’re not sure what to call the role for your talent, we’ll help you figure that out.

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