How the Outsourcing Cost Calculator Works

The tool walks you through four quick steps. First, you’ll share your industry and company size so we can filter for agencies with relevant experience. Then you’ll select the roles you need — everything from administrative assistants and bookkeepers to medical billers, web developers, and social media managers. Next, you’ll tell us how many people you need, whether they’re full-time or part-time, and what your budget looks like. Finally, you can flag must-haves like HIPAA compliance, US timezone overlap, or a dedicated account manager.

Once you submit, our matching engine scores every agency on how well they fit your specific needs and ranks them accordingly. You’ll see each agency’s total monthly team cost, per-person rate, average placement time, talent region, and which of your requested roles they actually staff. The higher the match percentage, the better the fit.

What Does Outsourcing Cost Per Month?

Outsourcing costs depend on where the talent is based, the complexity of the roles, and which agency you use. Here’s a rough breakdown of what most businesses can expect to pay per full-time staff member:

Philippines-based talent: $1,400 – $2,000/month per person. This is the most common range for roles like virtual assistants, customer service reps, data entry specialists, medical billers, and bookkeepers. Agencies like Global Hola operate in this range with US-based management and dedicated support.

India-based talent: $1,200 – $1,600/month per person. Slightly lower rates, especially for administrative and tech support roles. Placement can be very fast, sometimes within 24 hours.

Latin America-based talent: $1,400 – $2,200/month per person. A popular choice when timezone overlap with the US is a priority, particularly for customer-facing roles and sales support.

US or UK-based talent: $2,800 – $4,000+/month per person. Premium pricing for domestic virtual assistants and specialists. Best suited for businesses that require native English speakers or have strict data residency requirements.

For a team of three full-time staff, you could be looking at anywhere from $4,200/month on the low end to $12,000+/month on the high end — which is exactly why comparing agencies before committing matters.

Frequently Asked Questions

Is this tool free?

Yes, completely free with no sign-up required. Use it as many times as you’d like to compare different staffing scenarios.

How are the agencies selected?

We’ve researched and included well-known outsourcing and virtual staffing agencies that serve US-based businesses. Each agency in our database has been reviewed for the roles they offer, their pricing structure, talent regions, and key features. We update the list regularly.

Why is Global Hola marked as “Recommended”?

We built this tool — so yes, we give ourselves a small visibility boost. But the match scores are based on the same criteria for every agency. If another company is a better fit for your needs, it’ll rank higher. We’d rather you find the right partner than the wrong one.

What’s the difference between outsourcing agencies?

The biggest differences come down to where their talent is based (which affects cost and timezone), what roles they specialize in, how fast they can place someone, and what level of management and support is included. Some agencies hand you a freelancer and step back. Others — like Global Hola — provide ongoing management, onboarding support, replacement guarantees, and a dedicated point of contact.

Can I use this tool if I’m outside the US?

Absolutely. While most of the agencies listed primarily serve US and English-speaking markets, the tool works for any business looking to hire remote staff through an outsourcing agency.

How accurate are the pricing estimates?

The rates shown are representative averages based on publicly available information and our industry knowledge. Actual pricing may vary based on the specific roles, experience level, and volume of staff you need. We recommend reaching out directly to any agency you’re interested in for a custom quote.